Responsibilities
- Documentation and Administrative Support
- Provide administrative support to the Sales Management Team for all duties including mail, word processing, filing, order processing, telephone answering
- Support the Sales Management Team with information gathering and prepare presentations for meeting
- Draft complex documentation, proposals, reports, and correspondence such as contracts and agreements, to support the Sales Management Team
- Prepare, assemble and modify weekly reports, presentations and briefing materials using MS Word, PowerPoint, Excel
- Use database systems to maintain current records and support the monthly reporting
- Assist the President with team collaboration
- Manage calendar including internal/external meetings, site-visits and other special events
- Manage meetings to include taking minutes and maintain action item lists to ensure follow-up
- Support the Sales Management Team with travel itineraries: hotel reservations, flights booking and all related issue with travelling, to include travel expense reports, reconcile credit card statements and other duties as needed to manage travel
Requirements
- Successful completed commercial apprenticeship
- Minimum 5 years of office administration experience in multinational environment, preferably with recent senior executive support experience
- Strong knowledge of office-related software including Microsoft Office, PowerPoint, Word and Excel
- Ability to maintain confidential information
- Ability to organize and manage multiple projects and tasks simultaneously Excellent organizational and interpersonal skills
- Excellent command of both oral and written local language and English are required
Contact
Nicole Gebhard, HR Business Partner, +41 62 789 23 02